We at Eaton Primary School are the Data Controller for the purposes of the Data Protection Act. We collect information from you, and may receive information about you from your previous school. We hold this personal data and use it to: support your children’s teaching and learning; provide appropriate pastoral care, and monitor and report on your children’s progress; assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information, characteristics such as ethnic group, special educational needs and any relevant medical information.

We will not give information about you to anyone outside the school without your consent unless the law requires us to do so. We may pass on personal information for child protection reasons or to other relevant agencies or partners.

We are required by law to pass some information to the Department for Education (DfE), and in turn, this will be available for the use the Local Authority.

If you want to see a copy of the information we hold and share about you then please contact the School’s Data Protection Officer (for details see the school’s Data Protection Policy).

If you require more information about how the LA and/or DfE store and use this data please go to the following websites:

www.cheshirewestandchester.gov.uk

www.education.gov.uk

If you are unable to access these websites, please contact the LA or the DfE as follows:

Public Communications Unit, Department for Education, Sanctuary Buildings, Great Smith Street, London SW1P 3BT,

Email: www.education.gov.uk

Contactus,tel: 0370 000 2288

The Data Protection Officer, Cheshire West and Chester Council, HQ, 58 Nicholas Street, Chester, Cheshire CH1 2NP, e-mail: foiwest@cheshirewestandchester.gov.uk , tel: 0300 123 8 123

All the education we provide during normal school hours is at no charge to pupils. We do not charge for any activity undertaken as part of the National Curriculum. However, we may charge for some additional extra activities such as individual or small group music tuition.

Aims and Objectives

The aims of this policy will:

set out what the school will not charge for, what it will make a charge for or request a voluntary contribution from parents/carers; clarify how charges will be determined, so parents and carers understand why requests for payment are sometimes made for some activities.

When organising school trips or visits to enrich the curriculum and the educational experience of the children, the school invites parents and carers to contribute to the cost. All contributions are voluntary. If we do not receive sufficient voluntary contributions, we may cancel a trip. If a trip goes ahead, it may include children whose parents or carers have not paid any contribution. We do not treat these children differently from any others.

If a parent wishes their child to take part in a school trip or event, but is unwilling or unable to make a voluntary contribution, we do allow the child to participate fully in the trip or activity. Sometimes the school pays additional costs in order to support the visit. Parents and carers have a right to know how each trip is funded, and the school provides this information on request.

The following is a list of additional activities, organised by the school, which require voluntary contributions from parents and carers. This list is not exhaustive:

visits to museums;

fieldtrips and research visits;

sporting activities which require transport expenses;

outdoor adventure activities;

visits to or by a theatre company;

school trips abroad;

musical events.

If the school organises a residential visit in school time, or mainly in school time, which is to provide education directly related to the National Curriculum, we do not make any charge for the educational expenses. However, we do suggest a voluntary contribution to cover the costs of board and lodging and travel expenses if by coach, although parents and carers who receive state benefits are exempt from this charge. If we cannot raise sufficient funding through these voluntary contributions, the visit may have to be cancelled, and that aspect of the curriculum would have to be covered in other ways.

All children study music as part of the normal school curriculum. We do not charge for this.

There is a charge for individual or small-group music tuition, since this is an additional curriculum activity, and not part of the National Curriculum. These individual or small-group lessons are taught by peripatetic music teachers.

There is a charge for these lessons mpayable to the provider, but parents and carers in receipt of state benefits are exempt from payment. We give parents and carers information about additional music tuition at the start of each academic year.

The school organises swimming lessons for all children in Key Stage 2. These take place in school time and are part of the National Curriculum. We make no charge for this activity unless absolutely necessary to ask for a contribution. We inform parents and carers when these lessons are to take place, and we seek the written permission of parents or carers for their children to take part.

PE funding supports extra PE provision form external providers.The school is sometimes able to secure the services of a further qualified sports coach. It is necessary for the school to make a charge for this service and so children attending these sessions may be asked to contribute financially toward the cost of the coaching session. The school does routinely offer additional football coaching after school.